Internal Transfer Request Form

Process for Internal Student Transfer

Empire State College wishes to support the ability of any undergraduate, matriculated Empire State College student to transfer to another Empire State College center.

The process, initiated by the student, is designed to ensure that complete information about the student’s educational experience is transmitted from one center to another. This process takes a minimum of 6 to 8 weeks to complete. Students should plan accordingly.

Making a decision to transfer is an important one. Begin by consulting with your current primary mentor and center staff to determine your best transfer option.

Student

  • completes, signs and dates the Internal Transfer Request Form (see below) and obtains the dated signature of his/her primary mentor. 
  • makes a copy for his/her records.
  • submits the completed form to the current center dean’s office.

F-404 Int Transfer Request.pdf

(You will need Adobe Acrobat Reader to use this file. If you are unable to open this file, please contact Registrar'sOffice@esc.edu for assistance.)

Sending Center

  • gathers all required internal transfer materials.
  • dean’s office designee signs and dates the Internal Transfer Checklist.
  • submits the Internal Transfer Checklist and materials to the receiving center.

F-405 Int Transfer Checklist.pdf

Receiving Center

  • determines that all required materials have been received.
  • assigns a new primary mentor.
  • dean’s office designee signs and dates the Receipt of Internal Transfer form that includes new center and primary mentor information.
  • submits the Receipt of Internal Transfer form to the Office of the Registrar.

F-406 Receipt Int Transfer.pdf 

Office of the Registrar

  • notifies the student, former center and primary mentor, and receiving center and new primary mentor that the transfer process has been completed.

Next Steps for the Student

  • connect with your new primary mentor as soon as possible once the transfer process is complete.
  • confirm your degree program plan status with your new mentor. Understanding where you are in the educational planning process is critical to you and your new mentor taking the next steps toward achieving your educational goal and is critical to a smooth transition to the new center.

Principles:

  • A student remains affiliated with the original center until informed of the completion of the transfer by the Office of the Registrar.
  • A student’s concurred degree program is honored by the receiving center.

Disclaimers:

  • Not every student degree program is accessible at every college location.
  • Every effort will be made to honor the term of transfer requested by the student, but it cannot be guaranteed.