Cross Registration at Other Institutions Policy

Sponsor:

Office of Academic Affairs

Contact:

College Registrar

Category:

Academic and Student Affairs

Number:

300.032

Effective Date:

2002/01/28

Review Date:

2013/01/28

Implementation History:

11/15/1985 (implementation supersedes 1976 policy), revised 09/01/1995 and 02/28/2002

Keywords:

Cross register, accredited, accreditation

Background Information:

Purpose

Empire State College students may cross register at other institutions. This option expands the variety of learning resources available. For cross registration, a course must be taken for academic credit at a college or university that is accredited or a candidate for accreditation by a recognized regional accrediting agency.

Definitions

Statements

An undergraduate student may cross register for no more than 50 percent of his or her total Empire State College learning contract credits. A graduate student may transfer in no more than 12 credits, and may include in the degree no more than 15 credits from transfer and cross registration combined.

For study taken through cross registration at another institution, the learning contract must document the name of the other institution, the course number and the minimum acceptable grade for the credit award at Empire State College (at the undergraduate level: C or better; at the graduate level: B or better).

The amount of credit to be earned for a cross-registered course must be expressed in semester hours on the Empire State College enrollment documents.

The student must request that the other institution send an official (institution-to-institution) transcript to Empire State College. The contract evaluation or learning contract outcome should refer to the outcome reported on the official transcript. The official transcript is retained by the Office of the Registrar in the student file.

The start date of a cross registered course must fall within the same financial aid term (fall, spring or summer) as all other components in the Empire State College enrollment.

Applicable Legislation and Regulations

Related References, Policies, Procedures, Forms and Appendices

Learning Contact Study

Procedure

To cross register, the student must enroll for the course through an Empire State College learning contract proposal (registration) approved by the mentor. The mentor submits an Empire State College learning contract for the course.

The student also must follow local cross-registration procedures. These depend on the type of host institution or on specific arrangements between Empire State Collegeand the host institution.

Empire State College allows tuition adjustments for cross registrations. Procedures depend on the type of host institution or on specific arrangements between Empire State College and the host institution.

The student should contact the Empire State College center or program for information on cross registration and tuition adjustment procedures.