Attendance at Professional Meetings, Faculty Research and Scholarly Activity, Faculty “Retooling” Procedure

Sponsor:

Office of Academic Affairs

Contact:

College Professor of Adult Learning and Mentoring

Category:

Academic and Student Affairs

Number:

300.001

Effective Date:

1996/04/01

Review Date:

2013/04/01

Implementation History:

April 1996 revised, approved December 1985

Keywords:

Attendance, Professional Meetings, Faculty Research, Scholarly Activity, Faculty “Retooling”

Background Information:

Purpose

Professional development activities are an important aspect of our professional lives which the College is able to support to a limited degree. Funds are available through the Office of Academic Affairs, the Office of the President, and the ESC Foundation.

Faculty and administrative staff are eligible to apply for funds for participation in professional meetings. Requests from administrative staff that are granted will normally be funded on a matching basis from the Center or Office and the President’s or Academic Vice President’s funds.

The Office of Academic Affairs supports faculty participation in professional meetings on a matching basis with the Center and the ESC Foundation through the Academic Development Fund, which will be administered by the Office of Academic Affairs. Travel may be supported if the faculty member is a participant in the conference program or if the faculty member’s attendance at the conference will benefit the instructional program of the College.

Definitions

Statements

Application for funds will be accepted and reviewed in the order in which they are received. Since there is a fixed budget appropriation, applications will not be accepted after the available funds are depleted. Priority will be given to individuals who have not previously utilized this funding source and who do not have ready access to other budgets.

  1. Applicants should develop a brief statement which identifies the conference or meeting to be attended, describes the applicant’s role in the conference or meeting, and estimates the cost of attendance. Those who have an active role in a conference should submit a copy of that portion of the conference program which identifies this role. Those who are attending and have no participating role should submit a brief statement identifying the ways they have planned in advance for sharing information from the conference with the Center or College.
  2. The statement should be submitted by faculty to the Center Director and by all others to the supervisor. The Center Director, or other appropriate supervisor, should review the request and, if the decision is to support the request, should send a written recommendation to the appropriate office. The applicant’s request should be attached to the recommendation and the Center Director or other supervisor should indicate commitment of center/office matching funds.
  3. Final decisions will be made within one week of the proposal’s receipt.

When the development activity has been completed, conference participants should attach a copy of the approval memorandum and all receipts and supporting documentation to the appropriate voucher when submitting to the Office of Academic Affairs or President’s Office for reimbursement.

The Office of Academic Affairs will administer the ESC Foundation program to support faculty scholars conducting research intended for publication. Funding is available for research-related travel (as distinct from attendance at professional meetings), costs of research-related supplies or manuscript production. Interested faculty should apply directly to the Office of Academic Affairs by means of a letter or memorandum, with a copy to the Center Director, describing the research project and a budget.

The Office of Academic Affairs will administer the ESC Foundation program to support faculty training in new areas such as computing or education enabling one to keep current in his or her field. These funds will cover tuition costs or workshop fees. Interested faculty should apply directly to the Office of Academic Affairs by means of a letter or memorandum, with a copy to the Center Director, describing the intended course or study and its associated costs. Please note also that the cost of such retraining may also be met under Article 36 of the NYS/UUP Contract.

Applicable Legislation and Regulations

Related References, Policies, Procedures, Forms and Appendices