Policy and Procedures on Appointment and Promotion in Concurrent Rank and Continuing Appointment for Academic Administrators

January 26, 1976

TO: Administrative Council, Academic Personnel Committee, Professional Personnel Committee

FROM: John Jacobson

SUBJECT: Policy and Procedures on Appointment and Promotion in Concurrent Rank and Continuing Appointment for Academic Administrators

  1. Purpose

    Empire State College seeks to attract as academic administrators persons who have strong qualifications and experience as faculty. Upon initial appointment, or thereafter, such persons may be granted concurrent academic rank. In such cases, concurrent rank is granted for the duration of the person's service in the administrative role. The awarding of concurrent academic rank does not, in itself, create an academic appointment that extends beyond the period of service as an administrator. It is the policy of the College that academic administrators may receive concurrent academic rank, may be promoted in concurrent academic rank, and may receive continuing appointment. The President may recommend to the Chancellor that continuing appointment be granted with the initial appointment of an academic administrator. Concurrent academic appointments do not count toward continuing appointment.

  2. Statement of Policy

    Appointment in Concurrent Academic Rank

    When suitably qualified candidates are recommended for positions in academic administration they may, at the same time, be recommended by the Vice President for Academic Affairs for concurrent academic appointment at a specific rank. The President may include such concurrent academic rank in the offer of appointment. A suitably qualified person who was appointed initially without concurrent academic rank may be recommended for such rank by the Dean or Director and the Vice President for Academic Affairs and the President may award such rank.

    The criteria used in assigning initial concurrent academic ranks are analogous to those used in assigning initial faculty ranks. (cf. Professional Staff Handbook (1/77), Section III, B.1.)

    1. Instructor. Highly promising appointees at the entry level who have or show progress toward a terminal degree or who demonstrate competence or special talents, but have limited experience in instruction and in the performance of other academic functions.
    2. Assistant Professor. At least five years of successful full-time service in a position of academic responsibility at an accredited institution of higher education with the regular or concurrent rank of Instructor or its equivalent, or
      • An appropriate terminal degree and two years of full-time service in a position of academic responsibility at an accredited institution of higher education with the regular or concurrent rank of Instructor or the equivalent.
      • Part-time service, or service as a graduate assistant or intern are not normally considered as adequately demonstrating the appointees independent effectiveness in academic service. Other qualifications that reflect competence, knowledge, experience, and achievement of similar stature can be recognized for appointment at this level.
    3. Associate Professor. Initial appointment at this rank is made only in recognition of substantial effectiveness in previous academic service and high competency in a subject area or discipline. Consequently, the College expects the appointee to have at least:
      • five years of highly successful academic service at an accredited institution of higher education in a regular or concurrent position of Assistant Professor, or its equivalent, and
      • documentation or evidence demonstrating high competence in academic service, and
      • academic excellence as defined by professional peers and holding of an appropriate terminal degree.

      Other evidence of competence, achievement and excellence can be recognized for appointment at this level.

    4. Professor. Initial appointment at this rank is made only in recognition of superior academic service and the highest competence in a subject area of discipline. Consequently, the College normally expects the appointee to have:
      • five years of successful academic service at an accredited institution of higher education in a regular or concurrent position of Associate Professor, or its equivalent, and
      • demonstration of capacity to provide academic leadership, and
      • continued peer recognition of academic excellence.

    Other evidence of effective leadership and performance at the highest level may be recognized for appointment at this level.

    Promotion in Concurrent Academic Rank

    Policy

    In considerations of candidates for promotion in concurrent academic rank, the following qualities are among those that will be taken into account: (These are analogous to those stated in the Policies of the Board of Trustees (1980), Article XII, Title B, Section 2.)

    1. Mastery of subject matter--as demonstrated by such things as advanced degrees, licenses, honors, awards and reputation in the subject matter field.
    2. Effectiveness in academic service--as demonstrated by such things as judgments of colleagues, development of degree programs, contracts and evaluations, development of learning resources, service in evaluation and assessment, etc.
    3. Scholarly ability--as demonstrated by such things as success in developing and carrying out significant research work in the subject matter field, contribution to the arts, publications and reputation among colleagues.
    4. Effectiveness of University service--as demonstrated by such things as successful committee work, participation in local and university governance, administrative work and work with students or community over and above normal college responsibilities.
    5. Continuing development--as demonstrated by such things as reading, research or other activities to keep abreast of current developments in their fields and being able successfully to handle increased responsibility.

    Procedures

    1. Time of Consideration--Persons who are to be considered for promotion in concurrent academic rank in any given year must be nominated for consideration by April 1 of that year. The President or his designee will notify the candidate by July 1 of that year whether the promotion will be awarded.
    2. Nomination--Nominations for promotion in concurrent academic rank may be made to the Vice President for Academic Affairs by the Dean or Director who has supervisory responsibility for the nominee after consultation with colleagues in the Center or Office, other colleagues in the College, or members of the academic community outside the College who are qualified to judge the candidate with reference to some or all of the above criteria. The Dean or Director will inform the Vice President for Academic Affairs of the nature and results of such consultation.
    3. Recommendation--The Vice President for Academic Affairs may also consult directly with the same or other persons who are qualified to judge the candidate and will make a recommendation to the President. He will also inform the President of the nature and results of his consultation.
    4. Award--The President will decide whether or not to award the promotion and the President or the President's designee will inform the candidate of the decision by July 1.

    Continuing Appointment for Academic Administrators

    Policy

    The Vice President for Academic Affairs, after consultation, may recommend concurrent continuing appointments to positions of academic rank for academic administrative officers of the College. The President may then make such recommendations to the Chancellor consistent with the Policies of the Board of Trustees. The Chancellor, after considering the recommendation of the President, may grant continuing appointment to such persons who in the Chancellor's judgment are best qualified. These appointments shall be continuing appointments to academic rank as described in the Policies of the Board of Trustees, Article XI, Title B. Criteria to be used in preparing recommendations on continuing appointment for academic administrative officers are the same as those listed in "Promotion in Concurrent Academic Rank" above.

    Procedures

    1. Time of Consideration. Persons in concurrent academic ranks who are to be considered for continuing appointment in any given year must be nominated for consideration by March 1 of that year. The President or his designee will notify the candidate by July 1 regarding the recommendation that is being made to the Chancellor.
    2. Nomination. Nominations will be made by the Vice President for Academic Affairs, with the consent of the nominee and the consultation of the Administrative Council.
    3. Consultation. In preparing recommendations to the Chancellor, the President of the College shall seek consultation with appropriate persons and groups. These will normally include:
      • the academic staff of the administrative unit to which the candidate is currently assigned or has formerly been assigned,
      • the Academic Personnel Committee,
      • the administrative head of the administrative unit to which the candidate is currently assigned, if this is other than the candidate,
      • the Vice President for Academic Affairs,
      • other groups or persons, selected by the President, who are qualified to judge the qualifications of the candidate in accordance with the criteria stated above.
    4. Decision. After considering the recommendation of the President of the College, the Chancellor of the State University of New York may grant continuing appointment to such persons who, in the judgment of the Chancellor, are best qualified.
  3. Further Clarification: None
  4. References and Collateral Documentation: None