Governance

Although sponsored by Empire State College, it is important to emphasize that the Academy for Lifelong Learning (A.L.L.) is an independent entity, with its own bylaws, established and governed solely by its own membership. It could not function without the active involvement of the people who volunteer to serve as study group leaders and participate in the committees that support the central academic program.

The Academy is governed through five standing committees and an elected executive council which coordinates the work of the committees and determines A.L.L. policies and procedures. The officers are: the executive council chairperson, vice chairperson, secretary and treasurer. An Empire State College liaison is appointed by the College. The Academy’s executive director, employed by the executive council, is responsible for carrying out the council’s policy decisions, managing the office and conducting the day-to-day business of the Academy. The Empire State College liaison, the A.L.L. executive director and the immediate past executive council chairperson are ex officio members of the council.

All members of the executive council and the various committees work cooperatively to support the Academy and to foster the good will of the community.

Click to view A.L.L. 2011 - 2012 executive council.

Each of the five standing committees has a chair and up to fifteen other members. The committee chairs are elected by the A.L.L. members present at the annual meeting in June. Subsequent to that election, each chair appoints the other committee members. Council officers' terms of office are for one year, beginning on July 1, and expiring on June 30 and may be re-elected for an additional year. Committee chairs serve for two years and may be re-elected for a third consecutive year, after which they may be elected in a different position on the council. A member is limited to six consecutive years on the council. After one year off, they may again be elected to serve. Committee members may serve without time limitation, subject to re-appointment by the current chair, but may be voting members of only one committee at a time.

The Five Standing Committees

Administration and Finance Committee

Responsibilities outlined in the bylaws:

  1. The chairperson shall be the treasurer of the Academy
  2. Determine the Academy's organizational structure and bylaws
  3. Prepare annual budgets and long-term financial plans for executive council approval
  4. Be responsible for providing physical facilities for Academy activities
  5. Maintain membership and fiscal data

Curriculum Committee

Responsibilities outlined in the bylaws:

  1. Develop curriculum for the Academy
  2. Recruit study group facilitators
  3. Participate in selection of physical facilities
  4. Work with membership committee in formulation of promotional material for Academy members and the community

Development and Long-Range Planning Committee

Responsibilities outlined in the bylaws:

  1. Develop long-range goals to guide the Academy's progress
  2. Develop potential physical facilities to accommodate Academy growth
  3. Develop financial support for Academy needs

Membership and Promotion Committee

Responsibilities outlined in the bylaws:

  1. Promote Membership
  2. Keep the community informed of the Academy's goals and activities
  3. Provide membership with information about Academy programs

Social and Special Programs Committee

Responsibilities outlined in the bylaws:

  1. Plan and schedule activities, such as receptions, programs, social activities and trips
  2. Be responsible for hospitality and refreshments at all Academy activities

Executive Council

Responsibilities outlined in the bylaws:

  1. Act as the governing body of the Academy
  2. Coordinate and approve all standing committees' activities
  3. Maintain liaison with Empire State College and Elderhostel Institute Network
  4. Appoint ad hoc committees as needed
  5. Engage the Academy executive director
  6. Determine Academy policies

Council Officers in Addition to the Chair

The Council Vice Chair

  1. Carries out council duties as delegated by the chair
  2. Represents, when appropriate, the chair at meetings of the standing committees
  3. Presides at council meetings in the event of the chair's absence
  4. Becomes executive council chair at the expiration of the current chair's incumbency

The Treasurer

  1. Chairs the Administration and Finance Committee
  2. Carries out the financial officer's responsibilities as described above

The Secretary

  1. Takes minutes at council meetings
  2. Submits the minutes to the council for approval
  3. Ensures that the minutes are entered in the Academy minutes book.

The Empire State College Liaison

  1. Is a person employed by the College who acts as its representative at A.L.L. executive council meetings
  2. Informs the council and the Academy executive director of any College policies or actions that may pertain the Academy, and in turn will also keep the College informed of Academy activities
  3. Informs the council of College and State University of New York regulations regarding staff salaries and benefits
  4. Countersigns any requests for reimbursements submitted by the director and maintains contact with the Empire State College Foundation that administers the Academy's financial accounts.

Ad hoc committees are formed by the executive council as needed. The executive council chair appoints the chairs of these committees.

The A.L.L. Executive Council Handbook contains a detailed description of how the Academy for Lifelong Learning is governed, who sits on the executive council, how they are elected, and what each person's responsibilities entail.

Click here ‌ALL Executive Council Handbook Rev2009 (PDF  893kB) to download the A.L.L. Executive Council Handbook.

Click here ALL-BYLAWS AS REVISED-6-10 (PDF  68kB) to download the A.L.L. bylaws.

(You will need Adobe Acrobat Reader version 2.0 or higher to open these documents.)